Waggener Edstrom recognizes that the European Union (“EU”) has an “omnibus” data protection regime established pursuant to the European Data Protection Directive (95/46/EC) (“Directive”). Among other things, the Directive generally restricts the transfer of Personal Information about individuals in the European Union to the United States, unless there is “adequate protection” for such Personal Information when it is received in the United States. In order to address this restriction, Waggener Edstrom and its affiliates in the United States (“Waggener Edstrom US”) adhere to the U.S.-EU Safe Harbor Privacy Principles published by the U.S. Department of Commerce (“Safe Harbor”) with respect to Personal Information that Waggener Edstrom US obtains about (i) visitors to the Site who are located in the European Union, and (b) certain Influentials (defined below) who are located in the EU (“EU Personal Information”). For more information about the Safe Harbor, please refer to the U.S. Department of Commerce website at http://www.export.gov/safeharbor.
Online Information Collection and Use for Job Applicants
We will collect Personal Information about you through the Site if you choose to contact us through the Site or to utilize the Site’s online job application process. By doing so, we will receive your e-mail address, your name and any other Personal Information you provide in your message. If you contact us through the Site, we will use the Personal Information you provide to respond to your e-mail inquiry.
If you apply for employment using the Site’s online job application process, you will be required to create an online profile that you can then access using your login name and password. We will collect the following Personal Information from you to create your profile: name, home and work telephone numbers, e-mail address, mailing address, years of experience, and any other Personal Information that you provide us in a cover letter, comments or your resume or CV. We use the Personal Information you provide for your profile to help evaluate whether you are qualified for employment with us and to communicate current and future job opportunities.
Online Information Collection and Use for Products
As a visitor to this Site, you can engage in many activities without providing any Personal Information. However, in connection with other activities, such as utilizing online or hosted Products, Waggener Edstrom may ask you to provide certain information about yourself by filling out and submitting a form. It is optional for you to engage in these activities. If you elect to engage in these activities, however, Waggener Edstrom may ask that you provide certain Personal Information (as well as certain non-personal Information that may be tied to Personal Information), such as your first and last name, mailing address (including ZIP code), country of residence, e-mail address, employer, job title and department, and telephone and facsimile numbers.
By using this Site and the Products, you agree and acknowledge that Personal Information collected through the Site or in connection with the Products may be transferred across national boundaries and stored and processed in any of the countries around the world in which Waggener Edstrom maintains offices, including the United States. You also acknowledge that in certain countries or with respect to certain activities, the collection, transfer, storage, and processing of your information may be undertaken by trusted third party vendors or agents of Waggener Edstrom such as credit card processors, web hosting providers, payroll services, or other communication services, to help facilitate Waggener Edstrom in providing certain functions.
How your Personal Information may be used for Products
Waggener Edstrom collects your information in order to record, support and facilitate your participation in the activities you select and to prevent fraud and unlawful use. If you subscribe to or register for Products, for example, the information is used to register your rights, if any, to facilitate technical support, if available, any, or to obtain any other benefits that may be made available to registered users. Your Personal Information may also be used to track customer preferences to provide a customized Site experience and keep you informed about product upgrades and other products and services of Waggener Edstrom. In addition, some Products require activation, which tracks information including acceptance of an applicable License Agreement.
In addition to collecting the Personal Information listed above, Waggener Edstrom may also collect certain kinds of information about your computer to facilitate, evaluate and verify your use of the Site and the Products, including the frequency with which you visit the Site or Products, the times and dates of your visits, the pages you reviewed, types of Services used, and how many users we receive daily. This information is generally collected in aggregate form, without identifying any user individually, although Internet protocol (“IP Address”) and Session ID in relation to purchases may be tracked as part of Waggener Edstrom’s customer order review and fraud prevention efforts. We use the IP Address of your computer addresses to identify server problems, administer the Site, and compile aggregated statistics for marketing and research purposes. We use navigational data, including log files and click-stream data, to identify information about your web browser and operating system, and the time period in which you visit the Site or a portion of the Site. This information is used to administer the Site, improve Site content, and compile aggregated statistics for research purposes.
Other ways your Personal Information may be used
Like many Internet sites, the Site also uses small text files called “cookies” that are sent to the hard drive of your computer to store bits of information related to your use of the Site. Cookies can store a variety of information, including IP addresses, navigational data, server information, data transfer times, user preferences, and passwords needed to access the Site. You may configure your browser to reject cookies. However, if you do so, you might not be able to access important functions or enjoy certain conveniences of this Site.
We may also ask you to provide information of others such as when reporting suspected piracy. In this instance, we will ask for the person’s or company’s name and contact information so that we may investigate. Personal Information supplied in these instances will only be used for the purpose being submitted.
Offline Information Collection for the Public Relations Database
We also may collect and store limited amounts of Personal Information regarding certain individuals, including media representatives (“Influentials”), in our public relations database (“Influential Database”). This information may include Personal Information such as: name, telephone number, e-mail address, employer and other non-personal publicly available information, including professional achievements and articles published (“Influential Information”).
We use Influential Information to provide Influentials with information about Waggener Edstrom’s clients and related matters in connection with our public relations campaigns, research, and other related purposes.
Influentials whose Influential Information is stored in the Influential Database who either do not wish to be included in the Influential Database or to receive the information described above may opt-out of receiving further information by sending an email to the address provided in the email communication received from Waggener Edstrom or by using the contact information provided below to request removal from the Influential Database.
Disclosure of Personal Information
Waggener Edstrom typically discloses Influential Information to our clients in connection with the public relations campaigns and related services that we provide to them. Waggener Edstrom may also disclose Influential or Personal Information:
- to protect the security of the Site;
- to protect ourselves against liability;
- to respond to subpoenas, judicial processes, or government requests;
- if we believe in good faith that the law requires or permits it; or
- in connection with any sale, assignment, or other transfer of all or a part of our business or company.
Waggener Edstrom provides individuals from whom Personal Information is collected with certain access to their own Personal Information in accordance with applicable laws, and in the case of individuals in the EU, in accordance with the Safe Harbor. To request such access, please send a request to the contact person identified below.
You have the right to access, correct and delete inaccuracies in your Personal Information and privacy preferences at any time. With respect to registration for Products or Services this may be accomplished by logging in to your account on the relevant Waggener Edstrom website, where you can typically view and make changes to your Personal Information. You may also access and correct your Personal Information and privacy preferences by writing or emailing Waggener Edstrom at Privacy@WaggenerEdstrom.com.
How your Personal Information is Protected
The Personal Information that you provide in connection with registering yourself as a user of the Site or of the Products is protected in several ways. Access by you to your Personal Information provided for registration is available through a password and unique customer ID selected by you. We recommend that you do not divulge your password to anyone. In addition, your Personal Information resides on secure servers that only selected Waggener Edstrom personnel and contractors have access to via password. Waggener Edstrom encrypts your Personal Information as it is transferred to Waggener Edstrom and thereby strives to prevent unauthorized parties from viewing such information.
Data Security and Data Integrity
Waggener Edstrom maintains reasonable security measures to safeguard Personal Information from loss, misuse, unauthorized access, disclosure, alteration, or destruction. Waggener Edstrom also maintains reasonable procedures to help ensure that such data is reliable for its intended use, accurate, complete, and current.
You may contact us at: 3 Centerpointe Drive, STE 500 Lake Oswego, OR 97035 Privacy@WaggenerEdstrom.com 1.800.938.8136
Questions, comments, or access requests regarding EU Personal Information also can be directed to the Waggener Edstrom Safe Harbor Privacy Contact at 3 Centerpointe Drive, STE 500, Lake Oswego, OR 97035; telephone 503.443.7000; e-mail- Privacy@WaggenerEdstrom.com; or fax 503.443.7989. If you are located in the European Union, and cannot resolve the issue directly with Waggener Edstrom, you may contact the local data protection authority for further information.
Please include your name, address, and/or e-mail address when you contact us. In your correspondence, please indicate with as much detail as possible the location on this Site or otherwise where you provided your Personal Information.